 |
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
PTA Meeting Agenda: Oct. 1st, 2009 Old PTA: PTA Meeting Minutes; September 24th, 2009, at the PTA room, CIS Attendance:
Agenda / Suggestions:
Resolution After discussion, the meeting unanimously agreed to keep the name “Parents
The meeting adjourned at 10.00 am. Record by Suparp Kancvalskul
PTA's General Anual Meeting, Wednesday October 7th
|
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Attractions |
120,000 |
Food&drinks |
100,000 |
14. PTA will subsidize for game booths at 2,000 Baht per booth and will give out coupons at the value of 50 Baht to all students, teachers and staffs. All the games will charge 20 Baht per game.
Agenda 2 Report on PTA Get Together Party at Bangna Tower B second floor (Friday November 20, 2009)
PTA Committee approved a budget of 150,000 Baht for this party. The actual money spent was as follows:
Food & soft drinks |
Adult @ 450.- x 200 heads |
90,000.00 |
Children @ 200.- x 100 heads |
20,000.00 |
|
Beer |
1 gallon |
5,000.00 |
Wine |
|
20,800.00 |
Music bands and sound system |
(3,000 per person x 5)+sound 10,000 |
25,000.00 |
Balloon man for kids |
|
2,500.00 |
Little Gym team |
|
3,500.00 |
Prizes for children’s games |
|
744.00 |
Thank you gift for former PTA members |
|
8,000.00 |
Total |
175,544.00 |
|
The meeting approved of this spending. Also, many parents and teachers were very happy at the Party. It was a success. The food was good, the music band was very good, the kids’ room was very entertaining for kids and Kungfu show was very exciting. The good factors are early starting time at 17.00, location of the party near school, and kids are welcome policy. Next year, we will have to provide more space for both adults and kids.
Agenda 3 Finance and Legal matters
1. The Finance Sub-Committee (K. Pia, K. Vilai, K. Lee and K. Georgette) have to clearly write out the finance system so that
it is transparent.
2. K. Vilai commented that one of the reasons that some parents did not want to be involved with PTA was the unclear finance transaction. The most important thing to consider in Finance is to make everything transparent and accurate.
3. Currently, the school has enough resource to support PTA in Finance matter such as day-to-day accounting. Therefore, the school will assist PTA by opening account under the name of CIS but this account will be co-sign by one person from school and one person from PTA. All PTA money which is deposited in many accounts has to be combined into this one account.
4. The meeting unanimously resolved that K. Pia and K.Hua will act as PTA authorized signatories in this new account. The authority to release money from PTA account will be in accordance with PTA’s Article of Association. The President of PTA can authorize any payment of not more than 100,000 Baht. Between 100,000 to 500,000 Baht, a resolution from PTA Committee meeting is required. If more than 500,000 Baht, an approval from PTA General Meeting is required.
5. Food Committee has to report their works in next PTA Committee Meeting.
6. The meeting also unanimously resolved to cancel the application to dissolve Association of the PTA. The decision to dissolve or not to dissolve will be made after more research has been made on the pros and cons of being an association. Khun Hua will cooperate with the lawyer responsible and will study the current PTA status and report the necessary actions required to undertake by PTA.
Agenda 4 Gifts from PTA to CIS community
Due to many request received from both parents and teachers, this year PTA will give its annual gifts to every parents, teachers and staffs (603 pieces). The meeting unanimously resolved to assign Khun Pia, Khun Wan and Khun Jim to jointly make decision on the design of clothe shopping bag at a price of under 60 Baht per piece and there must be a slogan to promote unity of CIS PTA community on the bag. This gift can be distributed after December 18, 2009 (maybe at New Year or Chinese New Year). If the cost is not too different, the gift should be ordered at 650.
Agenda 5 News from Board of Trustees
- K. Nattapon is now a Board member representing PTA along with K. John Choo and K. Peter. A position on the Board for PTA is still vacant.
- Many accreditations are coming up
Agenda 6 Miscellaneous- Khun Peter suggested that after the Winter Carnival, PTA should call a meeting to analyze the result of the event and gather all the information in one place so that next year it will be easier to organize this kind of events. Also, we should plan 6-8 months ahead.
- Next meeting will include Graduation Party for CIS first G12 students, PTA Community Service Fund (PTA Disaster Relief Fund), Finance and Legal matters, covering for tennis court, and a vacant PTA board member position.
Minutes for PTA Committee Meeting held on Monday 11 January 2010 at PTA room 8.15-9.45
Attendees: Dr. Ian, K. Peng, K. Peter, K. Theo, K. Jim, K. Pia, K. Air, K. Hua, K. Lee, K. Joy, K. Varawan and K. Tracy
The meeting started at 8.15. An introduction was made for K. Tracy. She is a new parent at CIS and would like to help PTA. Welcome!
Agenda 1 Approve the minutes of previous meetingThe meeting unanimously approved the minutes of PTA Committee Meeting held on 27 November 2009. The meeting suggested that when K. Theo posted the minutes to PTA website, a reminder should be sent to all members to view the minutes in advance of the meeting.
Agenda 2 Report and Comments on Winter Carnival
K. Peter commented that the overall safety of the event was not bad. Things to be improved are as follows: The wiring of electricity was of low quality. There was a big plug board (from the generator) hanging on the fence of the field. All wires should run along the edge not in the middle of the field. The ferris wheel was broken down but it was a good thing because it seemed not safe enough.
K. Peter also commented that the top 3 popular activities are:
1. Dunk Lady: the location was not good. It was so popular that the whole area flooded. Next year we should get two of them and place them somewhere near drainage.
2. Euro Bungy: Very long queue. Too hot. May caused the operator to be lack in the safety.
3. Soi dao: we have to find a more effective method in order to lessen the queue. But it is very popular.K. Peter suggested that next time; there should be music in the field.
K. Peter also commented that the shooting is against the school policy. K. Suparp explained that permission from K. Varnnee and Dr. Ian were properly obtained by the G5 parents prior to the event.
K. Peter commented further that the used tickets should be marked in some ways in order to avoid the recycle tickets. This was already done in this event. The meeting suggested that for the next event, the tickets should be of the same color and we must use only one type of ticket (for Soidao, games and food) in order to avoid confusion. Also, the tickets should be printed in a stack for easy counting and selling.
K. Pia presented the financial side of the event.
The total income was 352,220 Baht from sponsors 98,700 Baht, coupons 191,740 Baht and Soi Dao 61,780 Baht.
Total expenses were 398,108 Baht. We were in deficit 45,888 Baht.K. Air presented the report on food vendors. The most popular food was fish ball noodles Lim Lao Ngow. Some vendors were not straight forward. They sold out but received way too few coupons. The meeting agreed that next year we should not contact them to our event. Some were not selling well though. The meeting suggested that next year we should have less vendors (may be only 8-10). We may contact 5-6 good vendors from this year and the rest, we will collect fees. Also, we should have some parents monitor the sale.
The meeting further discussed the event and many suggestions and comments were exchanged as follows:
- Time for the event should change to afternoon to avoid heat.
- Day of the event should not be the last day of term because MYP and DP students cannot enjoy the event due to the exam and teachers are not staying because they have to go home on Christmas break. Suggestion was made that the date should fall in between New Year and Chinese New Year and should be Saturday so as to be open to public. This event can be a very good PR for school.
- The venue of the event should not be separated into two parts like this year. Football field can be an option. However, there are two problems for football field: electricity supplies and mosquitoes which we have to find solution.
- School should be more involve in the event. Next year we should include school’s operation staffs to join us in the preparation.
- In order to prevent loss, we may have to have event sponsors. But this has to be done well in advance.
- For Soidao, next year we should have prizes for both younger and older children. We can prepare a list of gifts we need and find sponsors. Same as food sponsors this year. Many sponsors commented that they liked that they only give money and we do the rest of the job.
- Overall, this event is a successful event. If we keep this impression going, more and more people will want to participate.
The meeting agreed that PTA should make a special issue newsletter to report on this event. This newsletter should come out before 31 January 2010 and include 1. PTA committee members, 2. Report on Winter Carnival, 3. Thank you for sponsors, organizers, class moms, school staffs, teachers, students and parents, 4. Events planned for the rest of the year, 5. Request for main sponsors for next year. A questionnaire for the event will also be included.
The meeting also thanked K. Joy for giving her aroma massage coupons to all sponsors. This is highly appreciated.
Agenda 3 PTA gift
K. Jim and K. Pia already get the blue color bags made as PTA gift to CIS community. The meeting agreed to distribute the bags on Friday January 15, 2010. The bag cost 60 Baht each and 600 were made.
Agenda 4 Plan for the rest of the year
The meeting discusses the following event:
1.Outing. May be a day trip, a rally or a one night trip. K. Jim as the head of activities will find out more details and present to the next meeting.
2.Graduation Party Since school will provide a lot of things for the graduating class, PTA will give each student a gift. K. Peter will coordinate with Dr. James on this matter and report the details to our next meeting.
3.Career Day It is agreed that PTA will not taking any parts in this event. Also, K. Peter and K. Lee will coordinate with Mr. Laurent to set up a meeting with MYP parents to discuss the parent’s involvement issues.Agenda 5 Others
K. Pia reported that she still has not yet received PTA money from previous PTA Finance (K. Pink). K. Peter agreed to cooperate and follow up on this matter.
Since PTA has many possessions lying around the PTA room, K. Suparp proposed that PTA purchase a cabinet or two to keep all of its possession in place. K. Peter volunteered to ask the school if they can provide them for us. If not, PTA will purchase the cabinets by themselves.
Also, K. Suparp proposed to use an MP3 to record our meeting. The meeting approved.
The meeting ended at 9.45 am.
Suparp Kancvalskul
Secretary to the PTA CommitteePTA Meeting Thursday, Jan 21st 2010
Participants: Apology: K.Art
- Mr.Luc
- Mr.Bruce
- Ms.Theresa
- Dr.Ian
- Mr.Peter
- K.Theo
- K.Peng
- K.Suparp
- K.Mukda
- K.Pia
- K.Chim
- K.Fon
- Sports Day – Mr.Bruce
- Defers Sports Day earlier to be held with Songkran Festival with water themes i.e. Paint Balls, Water Pistol and etc.,
- Requisition for PTA assistance in creating activities as well as personal to look after the activity booths at the Football field.
- Library – Ms.Theresa
- Guest Author from Great Britain will come in for Presentation and Writing workshop during the “Love of Reading” week in March 8th-12th
- 3 units of 30 minutes/session of Poetry workshop will be held in March 8th & 9th for Grade 3, 4 and 5
- The fee of 550 PBS/US 894 includes the Air Ticket, Accommodation and the shipping for books. It will be funded by PTA.
Computer Games – Ms.Theresa
- Difficulty in monitoring children playing the games provided by the school program or uploaded by the vendors. Hence, as a prevention matter, no game is allow to play; and reserve the computer for an individual who doing homework.
- An approval has been granted to the subject of Email since children are doing research and require 2 ways communicate via this channel
- Traffic Management – Mr.Luc
- Option 1: CIS changes her school hours
- Option 2: The Thai school changes her school hours
- Option 3: Co-operation with local authority with Board of School involvement required.
RMK: This subject will escalate to the Board of School for further actions.
- Chamber/Classical music establishment – K.Mukda
- To set up survey form for further actions taken via class parents
- K.Theo will assist in prove reading prior to Public Survey
- In the meantime, please seek consult with Ms.Elizabeth for an in-depth discussion
- Sound Awareness – K.Theo
RMK: K.Theo could you please assist in describing the DB instrument to measuring the sound voltage of which you have mentioned in the meeting. Thank you. Fon
- An inappropriate behavior from audience during the school performance
– PTA
Recommendation:- Announcement prior to the performance commence similar to the Movie Theatre i.e. Silence the hand phone, No eating/drinking and No talking during the performance.
- Dim the light once the show commence similar to the Theatre
- Play the King Anthem prior to the performance commence as a head up.
- Financial Report & Transfer of money update – K.Pia
- Please review as per the enclosed Website link
RMK: K.Theo could you please provide the Website link. Thank you. Fon
Minutes of CIS Fun Fair Committee
held on Thursday January 6th, 2011
at PTA roomAttendees: K. View, K. Word, K. Kluey, K. Jim, K. Kat, K. Theo, K. Pia, K. Wan, K. Oat, K. Onn, K. Joy, K. Fon and K. Hua
The meeting started at 8.00 am.
Summary of the discussions are:
- The CIS Fun Fair will be held on Friday February 25th, 2011 from 10.00-15.00
- All games, activities and attractions will be in the football field. All food&drinks, vendors and stage will be in the courtyard. Find out the possibility of putting the stage in front of the Library.
- All tickets will be printed in 20 Baht coupons. Thus, all games, attractions and food prices must be in multiplication of 20 such as 20, 40, 60, 80…etc. K. Pia will be responsible for the printing of the tickets and K. Jim will help find the good printing house.
- Soi Dao tickets will be different from normal coupons and Soi Dao price will be @40. Soi Dao system should be adapted to make it more efficient such as separate the prize into different queue. K. Jim and K. Kat will be responsible for Soi Dao.
- Facility issues are:
-School will find extra workers to help in the event because last year school’s staffs were overworked. K. Jim will help K. View finding workers.
-This year the electrical cable will be changed to new thicker and safer ones.
- K. View and K. Word will be responsible for the facilities.
- Stage show rough schedule are:
10.00-11.30 -Police dog show
-PYP students’ Talent Show
11.30-13.00 -Students Music Band
-Magician Show
-Kung-Fu
13.00-15.00 -MYP/DP Singing Contest w AF commentators
-AF ConcertPrior to the day, we have to announce for the Talent show and singing Contest. K. Fon will contact AF singers to come to the event.
K. Orn and K. Fon will be responsible for the setting up of the stage and the program on the stage. -
F&B will be responsible by K. Air. We should include the 4-5 good shops from last year and add several new shops to make about 10 shops this year. Food vendors need to clarify their electrical needs in advance so that we can prepare appropriate wiring for them.
- Sponsors will be responsible by K. Wan and K. Oat. This year we will combine sponsorships to make many choices for parents. The sponsor options are:
* Corporate sponsors. Each sponsor will have its corporate logo on the stage and a booth to promote its business in the lobby. We plan to have at least 10 sponsors @20,000 Baht
* . Soi Dao. Will need sponsors both in kind and cash.
* Food booths. Ten booths @8,000 Baht
- Vendor booths will be responsible by K. Joy. Vendors have to inform us in advance about their electrical needs so that K. Word can prepare facilities to support their needs. The fees for each booth is 1,000 Baht.
This year we will include a special booth called “สมบัติผลัดกันชม” which means taking turns to appreciate treasures. We will ask for used clothing, toys, accessories and bags. Then we will sell at very low price. All proceeds and goods remained unsold from this booth will be donated..
- Activity booths will be almost the same as last year. We will ask class moms from each class to be responsible for a booth per class. However, this year we will offer a list and cost of activities for them to consider too. If they want us to help hire professional, we will help them but they have to sponsor the cost. If they want to organize their own activities, it’s ok too but we will set a goal for them so that the activity is well-planned.
Dunk lady is very popular so this year we proposed to have two booths. We will ask teachers and staff to take turn to sit in the booths.We will also cooperate with school to have some activities arranged by students.
K. Hua will ask K. Boom and K. Nok to help with the activities.
- Big Attractions will be responsible by K. Peng and K. Jim. This year we should get a better deal because our CIS Fun Fair will not be in December which is a peak period for attractions. We need to confirm the Big Attractions as soon as possible so as to determine the size of tents we need in the fields and the number of activity booths we can have. After we know the number and size of tents we need, K. Hua will cooperate with Pepsi Co. to ask for free tents and tables and chairs if possible.
- K. Theo will be responsible for PR. K. Jim will help K. Theo
The meeting agreed to meet every Thursday at 8.00 am., PTA room. In the next meeting, everyone has to report progress and present the research results so that the meeting can make decisions in time for February 25th.
The meeting adjourned at 11.30 am.
Suparp Kancvalskul (Hua)
Secretary to the PTA CommitteeMinutes of CIS Fun Fair Committee
held on Thursday January 13th, 2011
at PTA roomAttendees: K. Jim, K. Kat, K. Pia, K. Wan, K. Joy, K. Sabrina, K. Shirley, K. Fara and K. Hua
The meeting started at 8.00 am.
Summary of the discussions are:
1. K. Jim and the meeting selected attractions to be choices as follows:
-Rodeo Bull 30,000 Baht
-Slide Wave 20,000 Baht
-Rock Mountain 25,000 Baht
-Euro Bungy 30,000 Baht
-Bouncer: Forest 25,000 Baht
Kid Combo 20,000 Baht
-Merry-go-round 20,000 Baht
-Water Balloon 30,000 or 14,000 Baht (different sizes and companies)
-Generator and fan can also be rented from the same company.
Other options: Popcorn and candy floss unlimited 6,000 Baht
Bozo 2,000 baht
Balloon entrance 6,500 Baht
Table 300 Baht/ with table cloth 350 Baht
Chair 30 Baht
Standing fan 500 BahtWe will wait for more committee members to attend next week to decide on this.
2. K. Wan informed the meeting that from testing the water of the corporate sponsorship of @20,000 Baht. The feedback is not so good. The comments received are:
-20,000 Baht is too expensive.
-our school is not their target group.
-our school event has too few guests.Thus, the meeting decided to omit this sponsorship from this year event.
However, in order to get more income to support the event, and due to comments received from last year about insufficient space for vendors, the meeting proposed to have more space for vendors by renting out 3x3 white tents @2,500 Baht. This should more or less help increase the income. Also, the Soidao will be @40 (up from @20 last year). The proceeds from Soidao should also help.
The meeting adjourned at 9.10 am.
Suparp Kancvalskul (Hua)
Secretary to the PTA CommitteeMinutes of CIS PTA Committee Meeting held on Tuesday March 29th, 2011 at PTA room.
Attendees: K. Peng, K. Jim, K. Pia, K. Kat, K. Lee, K. Air and K. Hua.
The meeting started at 8.00 am.
Agenda 1 Summary of CIS Fun Fair
-K. Pia reported on the finance of the CIS Fun Fair.
Total expenses was 771,059 Baht
Total income was 636,715 Baht
From: 1. Game Sponsor from all classes
2. Sodexo lunch money
3. Vendors
4. Coupons selling
5. Other SponsorsPTA has to pay for this event from PTA budget 134,344 Baht.
-Overall picture, this year event was better than last year. Many feedbacks like AF singing contest in the afternoon for older students. Bigger event but PTA pay almost the same as last year.
-Soi Dao also received comments that prizes were disappointed but this year we received fewer prizes from sponsors this year so the prizes had to be in accordance with what we received.
-Games received mixed feedback. Some parents really like that PTA helped organized the game booths and they only sponsor the money. However, some parents didn’t want to pay extra apart from the 1,000 Baht PTA fees they paid at the beginning of the year.
-K. Varnnee mentioned to some PTA committees that the school would like to organize the event in order to share the workload from PTA who worked very hard for the Fun Fair. The meeting discussed may aspects of this matter and the resolution was made that next year, the PTA will no longer leads the organizing of Fun Fair. The school will lead and PTA will support the school in whatever we can. School and PTA will have a meeting to plan and organize the event together but school will be the lead for this event. If PTA has to share some budget, PTA will share almost the same amount we paid each year for the event which is no more than 150,000 Baht.
-K. Pia to clear all finance of Fun Fair and put the number on the communication board for all parents to see. Also, K. Theo will help put it on the PTA Website.
-Comments were made about management of cost and income. This year we separate the responsibilities and each department managed their own budget which was good in terms of flexibility. However, the extra income we received for games were not shared with Soidao. Thus, the Soidao prizes turned out to be not as good as expected by the community. If we better managed the overall money we received, we could have shared the income from one thing and help the overall prizes to be good.
Agenda 2 End of terms and new PTA Committee
As this PTA committee began work since 2009-2010 school years, our two-year-term is now approaching its end. Also, K. Peng’s daughter had to leave our school and technically, K. Peng can no longer be a PTA member anymore. Thus, the meeting discussed about the next PTA Committee and the resolution was made that an Annual General Meeting will be called for election of new PTA Committee on Tuesday May 10th, 2011 at 8.00-9.00. The Agenda for the AGM will consist of 1) K. Peng’s speech, 2) Finance report 3) Committee sign-up. After we have a new set of committee, on Thursday May 19th, 2011, there will be the first new PTA committee meeting to elect the new president. After the new school year starts, we will have another meeting with new parents to welcome new school year and ask for more committee volunteers.
We will distribute the PTA gift of notebook to the community during the AGM week.
Agenda 3 Others
There is no other matters.
The meeting adjourned at 9.30 am.
Suparp Kancvalskul
Secretary to PTAPTA Meeting May 26, 2011 at Meeting Room 3rd floor, Amphitheatre Building
Attendees: K. Mui, K. Luck, K. Kat, K. Pia, K. Varnnee, Mr. Laurent, Dr. James, K. Pat, K. Hua, K. Lee, K. Andrew, K. Theo, K. Peter, K. Pom, and K. Noi
The meeting started at 13.05 hrs. K. Pat was asked to be the moderator of the meeting.
Look In:
Every participant in the meeting was requested to give a brief summary of their background and their involvement in PTA in the past and what do they think we’d like to do in PTA this year.Look Out:
How can PTA support the school? K. Varnnee, Mr. Laurent and Dr. James gave their insight on this matter which could be summarized as follows:- Fund raising activity for scholarship(s) (in various aspects) or some financial supports for students
- Communication among parents (PTA should try to get parents of 5 graders and above to come more effectively.)
- Danger of the cyber world and mass media
- Monitoring role
- Care and control
The school would like to see that PTA helps support the school to promote better understanding about various issues relating to home. School will take care of the academic side and will definitely support PTA work in every way possible.
Look Forward (2011-2012)
- Objectives of PTA
- Communication with Parents on Issues (Mainly about Child and Teenage Safety)
- Fund Raising for Scholarship and Contingency
Organization of the PTA for 2011-2013
Proposed position of Committee Members (to be discussed again on May 30th meeting)
1President
Pat
Kiengsiri
Opp
2
Vice President
Peter
Williams
Peter
3
Vice President
Pompetch
Arngngern
Pom
4
Vice President
Mr. Laurent
Goetchmann
5
Secretary
Suparp
Kancvalskul
Hua
6
Treasurer
Adchara
Udompornvirat
Noi
7
Sponsorship
8
Activity Master
Andrew
Gray
Andrew
9
Activity Master
10
Activity Master
Yupawadee
Srisanguansakul
Noi
11
Communication Master (Eng)
Theo
Beckers
KTO
12
Communication Master (Tha)
Kanokporn
Supakatisan
Pia
13
Communication Master (Chi)
Shirley
May Chu
14
Facilities
K. View
15
Committee
Kanarat
Lerthirunvibul
Lee+
16
Committee
Patcharat
Sretstaporn
Luck
17
Committee
Aeumporn
Voothisiri
Mui
18
Committee
Supawee
Sutantawibul
Mam
19
Committee
Kesuda
Muehleck
Kat
20
Committee
Darunee
Fon
21
Committee
Orachat
As many of the attendees had to leave, the plan for next year will be discussed in another meeting agreed to be on Monday May 30th, 2011 at 07.45-09.00 hrs.
May 30, 2011 Meeting Agenda- How to communicate with parents more effectively?
- What can we do to raise money?
- What activities will we host in academic year 2011?
The meeting adjourned at 15.05 hrs.
Minutes of CIS PTA Meeting (June 9, 2011)
Attendees: K. Farah, K. Shirley, K. Lee, K. Noi (Adchara), K. Mui, K.
Luck, K. Pat, K. Theo, K. Peter, K. Andrew, K. Air, K. Pom and K. Hua
The meeting started at 8.15 am.
Agenda
1. Issues to be informed
- Communications: Facebook page for CIS PTA was created by K. Farah.
The meeting discussed about the scope of use for this page and the
meeting agreed that the page should be used for general public ie.,
parents, teachers and students of CIS. K. Fara will be the admin for
this page. For communication among PTA committees, K. Pat suggested
that we used Gmail Groups. This will be a platform for active
committee members to discuss and post things. K. Hua and K. Pat will
be the admin for this Group.
- Dates for activities: K. Hua reported that Mr. Laurent had already
gave the dates for PTA activities as follows:
Welcome Party 16 September 2011
Family Sports Day 5 November 2011
Family Trip/Rally Feb/Mar
Guest Speakers can be included in regular Coffee Meeting each month.
2. Issues to be considered
2.1 Approval of the minutes of meeting : The meeting unanimously
approved the minutes of the Committee meeting held in May 30, 2011.
2.2 Parent Network Directory : K. Andrew proposed the plan for this
project. The objectives were to raise 1 million Baht for scholarship
and to reach out to parents and to be device for business networking
among our community. It was planned to be finished by December 2011 so
as to be Directory for 2012.
2.3 Legal : K. Hua informed the meeting that the CIS PTA Association
was properly registered according to Thai law. However, there was no
one to complete the action required to be done by law and the
committee from 4 years ago had submitted an application to cancel the
association with the authority. The application was not completed
thus; the status of the association was still ok. The previous
committee resolved to keep the legal status of association. K. Hua had
already sent a lawyer to informally discuss with the responsible
officer and the officer suggested that first we have to register a new
committee and then clear up all the fees and then we can change the
Regulations of the Association to reflect the current situation. The
meeting unanimously approved to continue with the legal status of the
Association and K. Hua will be responsible for this matter.
2.4 Money and Bank Account : K. Pia reported that currently, there
were two accounts for PTA money. The first account was opened under
school name. This account has to be co-sign with K. Varnnee /or K.
Alice from school and any one of the authorized signatories from
committee members. Another account was opened under K. Pia’s name for
petty cash.
2.5 Regulations and Authority : There was an Association regulation
properly registered under the law. Authorized signatories were also
indicated in the regulations.
2.6 Committee Finalization
1 President Pat Kiengsiri
2 Vice President Peter Williams
3 Vice President Mr. Laurent Goetchmann
4 Vice President Pompetch Arngngern Pom
5 Secretary Suparp Kancvalskul Hua
6 Treasurer Adchara Udompornvirat Noi
7 Sponsorship
8 Network Master Andrew Gray Andrew
9 Food Master Varangkana Wongvaree Air
10 Activity Master Yupawadee Srisanguansakul Noi
11 Communication Master (Eng) Theo Beckers KTO
12 Communication Master (Tha) Kanokporn Supakatisan Pia
13 Communication Master (Chi)
14 Facilities K. View
15 Committee Kanarat Lerthirunvibul Lee+
16 Committee Patcharat Sretstaporn Luck
17 Committee Aeumporn Voothisiri Mui
18 Committee Supawee Sutantawibul Mam
19 Committee Kesuda Muehleck Kat
20 Committee Darunee Fon
21 Committee Orachat
22 Committee Shirley Wong
23 Committee Faraliza Lee
24 Committee Sabrina Wong
The meeting unanimously approved this positions and K. Hua will be
responsible for registration of the new committee members. Due to
limitation under the regulations, only position 1-12 will be
registered.
2.4 Activities, Budget, and Action Plan
Welcome Party – Fri Sep 16, 2011
Family and Sports Day – Sat Nov 5, 2011
Trip or Rally – Feb
Directory – Dec
Teen Talk – Monthly Regular Coffee Meeting (Weekday Morning)
The subcommittee for Teen Talk presented the information and findings
on 3 types of M 3 students – 1) lost virginity, 2) will try sexual
intercourse within 6 months, and 3) won’t try sexual intercourse. It
was agreed that this piece of information will be used as the
attention getter to the target parents. It was confirmed that the PTA
should focused on Safety (internet and real world) and bad language as
these are the issues that the school explicitly ask the PTA to
cooperate. The subcommittee agreed to meet again and come up with a
good how-to-communicate before the next PTA meeting.
3. Other IssuesMinutes for Monthly Meeting - August 2011
August 11th, 2011
8.00am – 10.00am
Attendees:
Mr. Laurent, Peter, Andrew, Shirley, Sabrina, Farah, Theo, Mui, Hua, Pia, Kat, Pat
Agenda 1 Approved last meeting’s minute
The meeting duly considered and unanimously approved the minute of CIS PTA Meeting held on June 9, 2011.
Agenda 2 Legal Issue
K.Hua informed the meeting that registration documents were mailed to the new committee members to fill out the forms. The forms should be replied to the lawyer who handle this case asap.
K.Peter asked about the proof of the residency, if he needs to really get the legal copy from the embassy. K. Hua asked him to confirm this with the lawyer.
Agenda 3 Financial update
PTA fees that were collected for this school year will be deposited and available next month.
PTA Regulation and rules – K.Hua suggested that we should have sub-committee to work on review/revise. The committee agreed to have K.Pat, K.Hua, K.Theo, and K.Peter work on this project and set the timeline for 6 months, including submission. We also need to call for EGM to get approval. And finally, these regulation and rules will be posted on the website.
Agenda 4 Activities
-Welcome Party- Date: changed the date from Sept.16 to Sept. 9 since many teachers will be away for the conference in Shanghai, PRC.
- Time: 5.30 pm. onward
- Venue: Bangna Tower (tentatively)
- Team: K.Pat, K.Hua, Peter
- Meeting: every Thursday
- This year, there are 95 new students – 31 nursery, 31 K1-3, and 33 Grade 1 and up (approximately 40 families).
- Need activities for both younger and older kids.
- Kids can be at school till 4.30 under supervision on the party day withut any fees charged.
- K.Hua will revise the invitation letter and send physical letter home for EYP and PYP. School will also send out emails and SMS for all students. They need to RSVP thru school, reply form will be on the invitation letter or else, parents can print out from the email school send.
- Will ask school staff (K.Pia and K.Sin) to help out with registration at the party.
- Exhibit Board – PTA will get an easy roll-up display to promote school and PTA objectives. And this board will be shown in the reception area at the party.
- Budget: 300,000Baht
- MC: K.Boom and Kru Goong (K.Hua will take care of this.)
-Netwoking (Parent Directory)
- Team: Andrew, Theo, Peter, Farah, Shirley, Sabrina
- Andrew will have full detail on the project by next meeting.
-Sport Day
- Objective:promote relationship among parents, teachers, and school management and raise fund
- Date: Nov. 5, 2011
- K.Pom will review the plan and focus on couple of activities – walk rally/mini marathon,….
-Rally – will try to get feedback from parents if they would be interested before further plan.
Itinerary for Welcome Party
5.30 Registration, Photo, Exhibit Board/ snack on the table
6.15 MC Greeting
6.20 School songs (contact George)
6.25 Speech by K.Pat –acknowledge Board of Trustee, committee members, and clearify membership
6.30 Speech by K.Varnee
6.35 Food is served
7.00 Activities presentation
7.05 Introduce new teachers and TAs, give welcome gifts*
7.15 Music
*welcome gift will be PTA blue bags and books, K.Theo and K.Pat will check out for book availability.Minutes of Concordian PTA Monthly Meeting
15 September 2011
Attendees : K. Pat (President), K Peter W. (VP), K. Pom (VP), K. Pia ( Treasurer), K. Hua (Secretary), K. Theo, K. Fara, K. Shirley, K. Sabrina, K. Mui, K. Tracey, K. Kat, K. Peter Bachner and K. Bo.
The Meeting started at 8.00 am. at the PTA room.Agenda 1 Family Outing (Rally) (Actually should be in Agenda 5 but K. Pom needed to go early )
K Pom presented the plan for the family outing event which will be a car rally. The meeting agreed to have a sub-committee to work on this project. The members of the sub-committee are K. Pom (Head), K. Bo (Secretary), K. Fara, K. Shirley, K. Sabrina, Peter B. and K. Pat.
The Rally Sub-Committee will meet and discuss the details of this event on Monday September 19, 2011.
Agenda 2 Matters to Acknowledge
Peter W. mentioned the traffic problem around the school. There is congestion in the Soi in the morning and afternoon from Rajvinit Bangkaew School. The meeting discussed about this issue and conclusion was made that the situation can be better if the traffic is better managed by police and cooperation from Rajvinit School. K. Hua raised the problem of speed driving in the school area. The meeting also commented that school staffs who oversee the traffic should be more efficient.
Action: K. Peter W. was requested to draft a letter on behalf of the PTA addressing both issues to the school management and follow up on this issue.
Agenda 3 Approval of Minutes from last Meeting in 8 August 2011
The meeting unanimously approved the minutes from 8 August 2011.
Agenda 4 Financial Matter
K. Pia reported to the meeting that the total expenses of PTA Welcome Party 2011 held on 9 September 2011 was 310,503.00 Baht. The budget for this event previously approved by the PTA Committee was 300,000.00 Baht. Therefore, an approval for the real expenses is required.
Action: The meeting unanimously approved the total expenses for the PTA Welcome Party at 310,503.00 Baht.
K. Pia also reported on the current finance of PTA. Financial Report was attached herewith. Total amount of money in both accounts is 1,073,254.33 Baht. However, the expenses from the Welcome Party are still not reflected yet. Therefore, the meeting will approve the Financial Report in the next meeting when the latest expenses were reflected in both accounts.
Agenda 5 Continuous Matters
5.1 Welcome Party
The meeting discussed about the feedback from the party. Overall, the party was a success. Most of the feedback received was positive.
Good feedback:
1. Good location. Very near our school. Easy access.
2. Good service. Food was delicious and has varieties.
3. Mr. Game was very good and was able to control the kids.
4. The movie outside was very good to have because the kids could not run around wildly in the corridor and some of the kids can sit still to watch movie.
5. Photo booth guy was very friendly and set the right party mood. Nice photos too.
6. The presentation was very good. Parents wanted to know what PTA planned to do during the year. K. Pat also was very charismatic and energetic.
7. Parents loved to hear our student sing both in the choir and with the musicians.
8. The music band was very good.
Points to improve:
1. Kids food not good. Cold and taste bad.
2. Balloon guys did very good job but too slow because they did too complicated patterns. Maybe we need an extra or two next year.
3. There were elevators in the back of the function room which should be locked to prevent the kids going out by themselves.
4. This year, P. Odd from Little Gym did a not so good job compared to the last two years. Maybe caused by confused communication between PTA and P. Odd.
5. The doors should be closed when there are programs on the stage to prevent noise from outside.
6. The school choir could do better. Also, the soundtrack of school song was not good quality.
5.2 Food Committee
K. Theo reported that the Food Committee will have the first meeting on Tuesday 20 September 2011 at PTA Room. K. Hua informed the meeting that K. Ann agreed to head the Committee. K. Shirley mentioned that K. Ann is quite busy and she might not be available. Therefore, K. Pat asked K. Fara and K. Bo to step in if K. Ann could not head the Food Committee. The members of the Food Committee are: K. Ann, K. Theo, K. Fara, K. Shirley, K. Sabrina, K. Air Mr. Laurent (School) and K. Ta (Sodexo).
5.3 Parent Directory
K. Tracey presented the parent directory project to the meeting. The meeting extensively discussed about this project on the matters of price, cost, number of prints and fund raising objective. The meeting agreed that K. Andrew and K. Tracey did a very good job on planning this project. But the meeting would like them to redo their calculation based on 1. Advertisement price of 1,000 Baht per full page. Thus, the main objective of this project will not be fund raising but to promote the parent networking instead. 2. Number of print – about 800 copies. 3. Number of page – about 100-120 pages.
5.4 Walk with Your Kids
P. Mui reported to the meeting that the Committee on this project already met and invited a professor from Chulalongkorn University to speak. The Committee will report further on the date and topic of the talk.
6. Others
Since there was no other matters to consider, the meeting ended at 10.15 am.Suparp Kancvalskul
Secretary to the PTAMinutes of Concordian PTA Monthly Meeting
12 October 2011
Attendees : K. Pat (President), K Peter W. (VP), K. Pom (VP), K. Pia ( Treasurer), K. Hua (Secretary), K. Theo, K. Fara, K. Shirley, K. Mui, K. Lee, and K. Luck.
The Meeting started at 8.05 am. at PTA room.
Agenda 1 Matters to Acknowledge
1.1 Structures
K. Pat discussed with the meeting about the new structure of PTA Committee. There will be Executive Committee and Operating Committee. The Executive Committee members are those committee members who have their names register with the government. There must be at least half of the Executive Committee members present in every PTA Committee meeting to form a quorum in accordance with the Regulation of the Association. Operating Committee members will be the working force which forms subcommittee.
1.2 Operating system for Committee and sub-committee
All committee members are volunteers thus there is no boss, no subordination. Sub-committee will be the think tank and plan the work then will propose the project to monthly PTA committee meeting for approval. The sub-committee will then work on the project as approved by the PTA committee.
1.3 Financial administration
There must be a financial report every month. The treasurer will report the balance sheet and profit /loss account as of the last month before the meeting. Khun Alice, the finance officer of the school will help on preparing the documents. Khun Pia explained to the meeting about the documents and procedures for the payment of expenses.
Agenda 2 Approval of Minutes from last Meeting in September 15, 2011
The meeting requested that paragraph 4.1 “(Actually should be in Agenda 5 but K. Pom needed to go early )” be deleted. The meeting unanimously approved the minutes from 15 September 2011.
Agenda 3 Acknowledgement of monthly Financial Report
This agenda was not discussed in the meeting due to lack of information.
Agenda 4 Continuous Matters
4.1 Walk with Your Kids
This event will be arranged as a cocktail party for parents with kids in Grade 4 -12. It will be held on Saturday November 26, 2011 from 6 onwards at S31 Hotel, Sukhumvit 31. The event will be in Thai but may have English translatio9n or English power point).
The objectives are 1) to involve more parents in PTA, 2) to provide information on how to create good relationship within our family.
The concepts are 1) warm welcome, 2) informative on teenage world with guest speaker for parents with kids in Grade 4 and older.
The invitation will be sent via class PR, SMS and letters. The speaker will be Associate Professor Pantip Sirivannabute, a professor of family psychology from Chulalongkorn University.
Budget for this event are approved by this meeting at maximum Baht 200,000.
4.2 Parent Directory
K. Andrew report to the meeting about the progress of the Parent Directory Project. The meeting proposed to add calendar and index according to class of kids. There must be at least 25 ads to cover the cost. Launch date will be 26 November 2011 and printing date will be February 2012.
4.3 Welcome Party
An additional cost of Baht 21,400 was approved for the organizer fees.
5. Others
Khun Hua proposed to the meeting to appoint an auditor for PTA. The school’s auditor proposed an annual fee of Baht 13,000.00 (audit 10,000, financial statement 3,000) for 7 sets of Thai and English financial documents. The actual approval of auditor will be done in the next AGM.
Since there was no other matters to consider, the meeting ended at 10.00 am.
Suparp Kancvalskul
Secretary to the PTAMinutes of Concordian PTA Monthly Meeting
17 November 2011
Attendees : K. Pat (President), K. Pom (VP), K. Pia ( Treasurer), K. Hua (Secretary), K. Theo, K. Kat, K. Bo, K. Andrew, K. Lee, and K. Luck.
The Meeting started at 8.15 am. at PTA room.
Agenda 1 Matters to Acknowledge- Report on the PTA Executive Committee Meeting held on Monday November 10, 2011.
Khun Pat reported to the meeting that the Executive Committee will meet about 3-4 times a year. The aim for this year will be to register and to clear all legal obligation of our association. Also, to better manage our affairs.
Due to the urgency of the flood situation, the meeting unanimously voted to cancel Rally project and arranged a new Wing Soo Flood project to raise fund for the flood victims in December instead.- Report from the PTA Representatives on the Board of Trustees
Khun Lee reported that the BOT discussed about the flood prevention and the school policy on the flood problem. Our representative on the BOT proposed that the school arranged an informative session to explain these policy and action plan to parents and the school already did.
Agenda 2 Approval of Minutes from last Meeting in October 12, 2011
Due to the moving caused by the flood, Khun Hua could not find her notes of the meeting. The minutes will be made as soon as the notes are found.
Agenda 3 Acknowledgement of monthly Financial Report
Khun Pia reported that there are Baht 454,177.44 in the account under Khun Pia’s name and Baht 741,0789.89 in the account under the school name, a total of Baht 1,195,257.33 as of July 31,2011.
Agenda 4 Continuous Matters
4.1 Walk with Your Kids
Due to the flood, this event will be postponed to Saturday February 11, 2012 at the same venue same budget.
4.2 Parent Directory
The schedule of this project will be adjusted.
5. Others
Since there was no other matters to consider, the meeting ended at 10.00 am.
Suparp Kancvalskul
Secretary to the PTA
